Why you should use a password manager
A password manager creates, stores and fills strong unique passwords so you only remember one.
Reusing passwords is one of the most common ways small businesses get breached. When one website leaks its passwords, attackers try the same email and password everywhere else. A password manager fixes this.
What a password manager does
- Generates a long, random, unique password for every account
- Stores them in an encrypted vault protected by one strong master password
- Fills passwords only on the correct website, which also helps you avoid fake login pages
- Lets a business share specific logins with specific people without texting or emailing passwords
Getting started
- Pick a reputable password manager that offers business or family sharing if you need it.
- Create a long master passphrase, for example four or more random words. Do not reuse it anywhere.
- Turn on multi-factor authentication (MFA) for the password manager itself.
- Save the emergency or recovery kit somewhere safe and offline.
- Start with your most important accounts: email, banking, domain registrar, and any admin accounts.
- As you log in to other sites, let the manager save the login, then change weak or reused passwords to generated ones.
Good habits
- Never share passwords by email, text or chat. Use the manager's sharing feature.
- If the manager does not offer to fill a password on a login page, stop and check the web address. It may be a fake site.
Need help choosing or rolling one out for your team? Open a ticket and we can plan it with you.
Last updated Oct 31, 2026, 2:49 PM ET